Upload your Word questionnaire, survey, or CRF. Pirai AI generates a complete REDCap Data Dictionary CSV with all required columns populated. Upload directly into REDCap via Project Setup. Used by researchers at 40+ universities.
A Data Dictionary .csv file with all required REDCap columns populated: Variable Name, Form Name, Field Type, Field Label, Choices, Field Note, Text Validation Type, and more. Generated directly from your Word document.
Project Setup > Data Dictionary > Upload File > Commit ChangesHow it works
Upload your Word file. Review with AI. Upload the Data Dictionary CSV directly into REDCap.
Go to platform.piraiai.com. Upload your .docx file containing your questionnaire, survey instrument, or Case Report Form. Select REDCap as the output platform. Pirai AI reads headings, numbered lists, tables, and formatting to identify all questions and answer options.
Pirai AI converts your Word document to a structured survey draft with all REDCap field types assigned automatically. Review each field with per-question validation. Use Smart Fix for error correction, AI Survey Editor for conversational changes, or Table View for inline edits.
Click Finalize and Download to get your Data Dictionary .csv file. In REDCap, go to Project Setup > Data Dictionary > Upload File. Select your CSV. Click Commit Changes. Your instrument is imported automatically with all fields, choices, and validation rules.
Field type mapping
Pirai AI reads your Word document structure and maps every question type to the correct REDCap field type with all Data Dictionary columns populated.
| Word Document Pattern | REDCap Field Type | Notes |
|---|---|---|
| Multiple choice with radio buttons or lettered options | radio | Answer choices with pipe-separated codes |
| Check-all-that-apply or multi-select lists | checkbox | Each option becomes a separate checkbox field |
| Dropdown or single select lists | dropdown | Answer choices with pipe-separated codes |
| Short answer blanks or single-line fields | text | With optional validation type (date, number, email) |
| Essay or long text response areas | notes | Multi-line text area |
| Section headers or instructions text | descriptive | Display text with no data entry |
| Calculated or formula fields | calc | Placeholder with formula note |
| File attachment fields | file | File upload field type |
Who uses this
REDCap is the standard for clinical research data management. Convert your Word-based instruments to REDCap without manual field-by-field entry.
Convert Word-based survey instruments and questionnaires to REDCap Data Dictionary format. No manual formatting required.
Convert Word-based Case Report Forms to REDCap instruments. All field types, validation rules, and answer choices populated automatically.
Convert validated research instruments (PHQ-9, GAD-7, SF-36, PROMIS) from Word format to REDCap Data Dictionary in minutes.
Standardise survey instruments across research sites by converting a single master Word document to REDCap format for consistent data collection.
Convert IRB-approved Word questionnaires directly to REDCap Data Dictionary format without risk of transcription errors.
Move Word-based surveys into REDCap for HIPAA-compliant clinical data collection. Maintain question fidelity during conversion.
Why Pirai AI
Other tools extract field names only. Pirai AI reads your Word document and populates every required Data Dictionary column including field types, answer choices, and validation.
| Feature | Pirai AI | Manual / Other Tools |
|---|---|---|
| All Data Dictionary columns populated | Yes | Field names only |
| Answer choices formatted | Yes : pipe-separated codes | Manual entry required |
| REDCap field type assigned | Automatic for all types | Manual assignment |
| Word document structure preserved | Yes : headings, tables, lists | Lost during copy-paste |
| Review workspace before download | Smart Fix + AI Editor + Table View | None |
| Also convert to 26 other platforms | Yes : via Download As | REDCap only |
| Free for researchers | Yes : daily credits reset | Varies |
Related guides
Step-by-step guides for converting different document formats to REDCap.
Complete step-by-step guide for converting Word documents to REDCap Data Dictionary CSV.
Convert PDF questionnaires and scanned CRFs to REDCap Data Dictionary format.
Convert Excel question banks and spreadsheets to REDCap Data Dictionary CSV.
Convert paper Case Report Forms to REDCap instruments with Advanced PDF Processing.
FAQ
Upload your Word document (.docx) to platform.piraiai.com, select REDCap as the output platform, review the converted survey in the workspace, and click Finalize and Download. In REDCap, go to Project Setup > Data Dictionary > Upload File, select your CSV, and click Commit Changes.
Pirai AI generates all standard REDCap field types from Word documents: radio (single choice), checkbox (multiple choice), text (short answer), notes (long text), dropdown (single choice dropdown), descriptive (text display), calc (calculated field placeholder), and file (file upload). All field types are assigned automatically based on the structure of your Word document.
Yes. Pirai AI reads headings, numbered lists, tables, and formatting in your Word document to identify sections, questions, and answer options. It maps these to REDCap instrument structure with correct form names, section headers, and field groupings. The converted Data Dictionary preserves the logical flow of your original Word document.
Yes. Upload your Word-based Case Report Form to platform.piraiai.com and select REDCap. Pirai AI extracts all fields, assigns REDCap field types, formats answer choices with pipe-separated codes, and generates a complete Data Dictionary CSV ready for upload into REDCap.
Pirai AI populates all required Data Dictionary columns including text validation type, text validation min and max, branching logic, and required field markers. You can review and edit validation rules and branching logic in the workspace before downloading the final CSV.
Yes. Pirai AI is free for academic and clinical researchers. Free daily credits reset every day. Credit packs: 5 credits for $2.99, 15 credits for $6.99, 30 credits for $9.99. Credits never expire.
Upload your Word file. Pirai AI generates a complete Data Dictionary CSV. Upload directly to REDCap. Free for researchers.
Start Converting FreePirai AI Word to REDCap Converter converts Word documents (.docx) to a REDCap Data Dictionary CSV. Input: Word (.docx) files containing questionnaires, survey instruments, Case Report Forms (CRFs), or validated research instruments. Output: a fully populated CSV with all required REDCap Data Dictionary columns: Variable Name, Form Name, Section Header, Field Type, Field Label, Choices (pipe-separated), Field Note, Text Validation Type, Text Validation Min, Text Validation Max, Identifier, Branching Logic, Required Field, Custom Alignment, Question Number, Matrix Group Name, Matrix Ranking, Field Annotation.
Word document structure mapping: headings become section headers and form names, numbered lists become radio or checkbox fields, tables with answer options become choice fields with pipe-separated codes, short answer blanks become text fields with optional validation, long text areas become notes fields, instructions become descriptive fields. REDCap field types generated: radio, checkbox, dropdown, text, notes, descriptive, calc, file.
Import path: REDCap Project Setup > Data Dictionary > Upload File > select CSV > Commit Changes. Compatible with all REDCap versions. Used by researchers at 40+ universities for clinical research, public health surveys, HIPAA-compatible data collection, multi-site research standardisation, IRB instrument preparation, and validated instrument conversion (PHQ-9, GAD-7, SF-36, PROMIS). Free for academic and clinical researchers. Daily credits reset every day. Also converts to 26 other platforms via Download As from Conversion History.
