The most common reason teams migrate from SurveyMonkey to REDCap is compliance. SurveyMonkey's HIPAA-compliant plan exists but comes at significant cost and with limitations. REDCap is free for qualifying institutions, built specifically for clinical and research data collection, and provides audit trails, access controls, and data governance that SurveyMonkey cannot match at the instrument level. Moving surveys between the two platforms is not straightforward : but Pirai AI makes it a single-step conversion.
Why Teams Migrate from SurveyMonkey to REDCap
| Reason | Detail |
|---|---|
| HIPAA compliance | REDCap is HIPAA-compliant by design for clinical and patient data collection |
| IRB requirements | Institutional review boards often require REDCap for sensitive research data |
| Audit trails | REDCap provides field-level audit logs required for clinical trials and regulated research |
| Cost | REDCap is free for qualifying research institutions vs SurveyMonkey enterprise pricing |
| Longitudinal data collection | REDCap supports repeated measures and longitudinal study designs natively |
Step-by-Step: SurveyMonkey to REDCap
- 1Export your SurveyMonkey surveyIn SurveyMonkey, export your survey as Word (.docx) or PDF. This preserves question text and answer options in a readable format.
- 2Upload to Pirai AI and select REDCapGo to platform.piraiai.com, upload your exported file, and select REDCap. Pirai AI generates a Data Dictionary .csv with all required REDCap columns populated.
- 3Create a new empty REDCap projectLog in to REDCap, click New Project, select Purpose (typically Research), choose Empty project, and click Create Project.
- 4Upload the Data Dictionary and commitGo to Project Setup > Data Dictionary. Click Choose File, select your .csv, click Upload File. Review the summary and click Commit Changes.
- 5Review in the Online DesignerGo to the Online Designer to verify all fields. Add validation rules, branching logic, and access controls as required by your study protocol.
What does not migrate: SurveyMonkey skip logic, collector settings, and response data do not transfer. REDCap branching logic, field validation, and calculated fields must be configured manually in the Online Designer after import.
Migrate your SurveyMonkey surveys to REDCap for HIPAA-compliant data collection.
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Get Started
Export your SurveyMonkey survey, upload at platform.piraiai.com, select REDCap, and upload the Data Dictionary CSV via REDCap Project Setup > Data Dictionary.
For more on REDCap Data Dictionary uploads, see How to Convert Word, PDF, Excel to REDCap. For the full migration landscape, see the Survey Platform Migration Guide.